The purpose of the position is to provide high-level administrative, organisational, and logistical support to the Director to ensure the effective and efficient operation of the office. This role acts as a trusted gatekeeper and liaison, managing communication, coordinating key activities, and enabling the Director to focus on strategic priorities that support operations and business performance.

Duties and Responsibilities
Organise and maintain electronic and paper filing systems.
Manage office supplies, equipment, and general office administration.
Coordinate travel arrangements, accommodation bookings, and itineraries.
Assist with tracking deadlines, follow-ups, and action items related to projects, stakeholder engagements, and operational activities.
Support the Director in managing project documentation, progress updates, and reporting.
Act as a primary point of contact between the Director and internal teams, clients, suppliers, etc.
Handle confidential information with professionalism and discretion.
Support relationship management with clients, cooperatives, industry bodies, and government stakeholders.
Process purchase orders, invoices, and expense claims.
Assist with budget tracking and financial administration where required.
Support coordination of operational visits, site inspections, industry events, and field activities.
Prepare and distribute operational updates or communication as needed.
Maintain awareness of seasonal cycles, operations, and industry requirements to improve scheduling and planning.