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Time and Attendance System Coordinator

Experience Needed:

Minimum Requirements Matric (Grade 12) Tertiary HR qualification (with End User Computing as a subject would be an advantage) At least 5 Year post qualification HR or Payroll experience with specific involvement in time and attendance operations. Valid driver’s license with own reliable transport. Experience in the supervision/management of staff. Good understanding of the relevant labour legislation, e.g. BCEA and LRA.


Sound communicator (verbal and written) with good interpersonal skills. Advanced MS Office (Excel, Word, etc.) skills. Management of T&A Systems in a corporate environment. Knowledge and experience working with the Jarrison (or similar) Time & Attendance system. Exposure/familiarity with HR operations service areas such as benefits, payroll, time & attendance, leave management, worker’s compensation, and employee health & safety. Good knowledge of shifts and the rules applicable by both the Company and legislation. Excellent attention to detail, analytical and problem-solving skills.

Duties Include:

Duties and Responsibilities Conduct needs analysis and determine requirements by doing site inspections (e.g. hardware, software, infrastructure, process flows, budget requirements, user allocation, etc.) System configuration (setup conditions of employment, shifts, security policies etc.) Ensure the application of policies and legislation within the time and attendance solution. Design and deliver the required system training to managers, employees, and HR. Install infrastructure and hardware in conjunction with the IT Department. Monitor the functioning of devices to ensure that they are operational and functioning as required. Determine reporting requirements with stakeholders and setup reports (standard, custom and data export templates). Verification of hours, allowances, and shifts and identify exceptions and anomalies to be corrected. Conduct audits to identify and correct anomalies between T&A and payroll data. Review of exception and overtime reports. Troubleshoot device/system errors and act as liaison between sites and the service provider. Ensure accuracy, completeness and timeous submission of information provided by users. Work in close partnership with Payroll, HRIS and ICT shared services to deliver recurring end-to-end services and processes. Champion a strong continuous improvement and process-honouring culture (leave and system audits). Ensure the application of standard policies within the time and attendance solution, particularly with reference to clocking’s, overtime, leave approval and roster changes.

Additional Info:

Closing Date 2024/04/21

Starting Date:

May 6, 2024

Date Created:

April 18, 2024

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