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Kaytee Civils
Town:
Potchefstroom
Position:
Executive PA
Experience Needed:
Personal Assistance and Executive Administrative Assistance skills
Strong communication skills
Experience in efficient diary management
Requirements:
Clerical Skills proficiency
Detail-oriented and organized
Ability to prioritize tasks effectively
Proficient in MS Office suite
Experience in the construction industry is a plus
Duties Include:
Role Description
This is a contract, on-site role for an Executive Personal Assistant at KAYTEECIVILS in Potchefstroom. The Executive PA will be responsible for providing personal and executive administrative assistance, managing communication, handling diary schedules, and utilizing clerical skills to support daily operations.
· Manage and maintain executives’ schedules, appointments, and travel arrangements
· Arrange and coordinate meetings and events, including preparing relevant materials
· Screen and direct phone calls, inquiries, and requests, and handle them when appropriate
· Prepare and edit correspondence, communications, presentations and other documents
· Assisting with family errands and handling personal and business needs.
· File and retrieve documents and reference materials
· Conduct research, collect and analyze data to prepare reports and documents
· Manage and reconcile expense reports
· Handle confidential information with discretion
· Meet and greet visitors at all levels of seniority
· Coordinate project-based work when required.
· Provide general administrative support including Tendering, site visits, Report writing, method statements, mailing, scanning, faxing and copying
· Interact with external partners and manage professional relationships on behalf of the executive
Additional Info:
Starting Date:
November 7, 2024
Date Created:
October 28, 2024
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