Duties & Responsibilities
Sourcing:

· Procurement of engineering products and/or services, construction works and other professional services

· Sourcing goods and/or services which meet requirements in terms of manufacturing drawing specifications, quality, price, and delivery lead time.

· Prepare and advertise RFQs on relevant platforms.

· Coordinate Bid Specification, Evaluation, and Adjudication Committee meetings

· Negotiate prices and terms which deliver value for money for Mintek

· Provide input on specifications in line with best practices and legislation and ascertain the readiness of specifications for the market.

· Review all specifications for compliance with the procurement policy and procedures

· Conduct market research to determine the availability of suppliers and commodities in line with specific sourcing requirements

· Ensure all required approvals are sought throughout the lifecycle of the RFQ.

· Coordination and facilitation of supplier briefing sessions and site inspections.

· Evaluation and award of quotations in line with legislative prescripts.

· Expediting or purchase requisition and order approvals and delivery of orders

· Daily monitoring of open purchase requisitions

· Provide timely feedback to end-users on order status

· Place orders within the specified turnaround time

· Investigate and implement alternative sources of supply to improve the reliability of supplies, improve quality, reduce costs or shorten lead times.

· Identify and implement opportunities for strategic sourcing

· Identify commodities for preferred supplier lists and contracts.

· Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets

· Drive implementation of cost-reduction initiatives

Policy & Compliance

· Ensure that all procurement activities comply with Mintek’s SCM Policy, PFMA, PPPFA, B-BBEE Act, and other legislative frameworks

· Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.

· Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service

· Develop procurement strategies that are innovative and cost-effective

· Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.

· Assist with audit requests and provide supporting documentation during internal and external audits.

Stakeholder Engagement

· The central point of contact for all RFQ queries internally and externally. Guide end-users, SCM staff, and management and service providers on the RFQ process.

· Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.

· Advise end-users on appropriate sourcing methods to follow.

· Integrate SCM best practices in divisional planning and operations.

Continued Improvement

· Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures

· Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency

Reporting

· Compile the following reports:

o Open PR and PO

· Ad-hoc reports as requested by Head SCM and Executive Manager.