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NWU

Town:

Potchefstroom

Position:

Senior Project Administrator P003210

Experience Needed:

· A bachelor’s degree or an advance diploma (NQF level 7) in Information Management, Project Management / Programme Management · A minimum of 3 years’ experience in an administrative environment as well as project monitoring and evaluation.

Requirements:

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES: · Project administration and proven abilities in M&E · Computer skills and knowledge of relevant office administration software such as Microsoft 365, Outlook, etc. · Principles and processes for providing customer services, including customer needs assessment and appropriate response. · Knowledge of applicable systems: university financial system, UCDP-MIS environment, etc. · Financial administration and budgeting. BEHAVIOURAL COMPETENCIES: · Confident and efficient in using a range of software packages, including Microsoft 365 (Word, Excel and PowerPoint, Project · Perform basic mathematical operations with accuracy. · Ability to effectively liaise and communicate with the public, students and colleagues at various levels and from diverse backgrounds. Customer service orientation by responding to clients’ requests promptly and effectively. · Ability to organise tasks effectively, meet deadlines and delegate to team members where applicable. · Accuracy and attention to detail to deliver accurate products conforming to applicable quality standards. · Ability to work independently and as part of a team. · Discretion when handling confidential and sensitive information. · Written language ability with respect to spelling, grammar and punctuation to produce letters and reports.

Duties Include:

KEY RESPONSIBILITIES: 1. Monitoring and Evaluation Support: Assist with coordination and implementation of UCDP project logic model (theory of change principles)of UCDG and collaborative projects on short- and medium-term outcomes, outcome indicators, overall impact, and sources of evidence. Strengthen monitoring, inspection, and evaluation procedures of project life cycle – from planning, implementation, data capturing, flow from plan through to relevant data and evidence. Problem analysis - Prepare Issues Log and Risk Log for UCDG projects and collaborative projects Assist the focus area leaders and project members with M&E tools and in supporting them in the use thereof, for tracking against desired project goals. Periodic assessment - Liaise with focus area-, project leaders and stakeholders on CREST annual review of University Capacity Development Plan, on the quality of reporting and make recommendations for further improvement and programme success. M&E assistance for other UCDP and earmarked grants for successful outcomes. Perform other duties as required: financial overview of projects [M&E is limited to spend against implementation]. 2. Report compilation and communication: Provide input, analysed data, information and statistics for monthly, quarterly, annual and other reporting for UCDG/P. Assist UCDP Manager and UCDG ExCo in the preparation of reports on the findings, challenges and lessons learned from project interventions and identifying solutions for successful implementation. Participate in annual project reviews and M&E workshops and assist the UCDG/P management in preparing relevant reports and quality assurance 3. System and Administrative Support: Administering and provide assistance to project teams and university staff on UCDP-MIS environment. Coordinate UCDG/P reporting templates for reporting purposes to DHET ensure standardisation of reporting across projects. Is expected to come up with suggestions on improved practices. 4. Ad hoc tasks: Perform ad hoc administrative tasks as assigned by line manager for general functioning of Academic Grants Administration Office.

Additional Info:

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Edwina Fransman, Tel: 018 285 2334 ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Mr Zenyo Seboko, Tel: 018 299 4951 CLOSING DATE: 25 April 2024 PLANNED COMMENCEMENT OF DUTIES: As soon as possible

Starting Date:

May 13, 2024

Date Created:

April 22, 2024

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