Job description PURPOSE OF THE POSITION To provide appropriate support to the Manager/s of the assigned Organisation Unit/s (OU’s) on the field of Financial Planning and Financial To fulfil the Fiscal Officer role which is to ensure the correctness and completeness of financial transactions as well as the structural maintenance of the Chart of Accounts. To assist with certain financial administration tasks. KEY RESPONSIBILITIES: Financial Planning and Budgeting · Assist the OU manager with the preparation and input of the annual budget on OU level. · Assist the project manager in the OU with the preparation of project budgets, including the adherence to the NWU financial policy and guidelines. Financial analysis, evaluation, reporting and control · Compile the monthly variance report and discuss the OU’s financial results with OU managers. · Compile the OU debtors report and assist with the sundry debtors follow-up. · Prepare and submit financial reports requested from external parties. · Keep abreast of changes in NWU financial policies, guidelines and procedures. · Fulfil the KFS Fiscal Officer role. · Prepare the Credit note memos for sundry debtors. · Confirm the availability of budget and the costing when OU manager wants to advertise a vacant position or appoint temporary staff or pay ad hoc salaries. · Assist in the monitoring of physical assets of OU. · Assist the Accountant with the follow-up of financial/audit queries. Financial administration and support · Assist with the initiating of the following e-docs on KFS: GEC, TF, DI and RJV. · Assist with the initiating of sundry debtors invoices. Adhoc assignments · Financial Planning office administration. · Personal development. · Assist with or prepare training material and assist with or present training workshops. · Delivering of other financial planning and management tasks from time to time in coordination with the relevant Senior Accountant or Faculty Manager of Financial Planning.