Job Description Stakeholder Engagement and Representation Career exhibitions supported through representation and participation Support the planning of outreach programmes Provincial stakeholder capacitation and engagement sessions logistics facilitated Outreach programmes in consultation with the relevant Portfolio Unit or Department outside Operations coordinated and implemented Oversee the dissemination of relevant information to the Provincial stakeholders Supervise the compilation of reports on Provincial Office deliverables and processes Stakeholder Mobilisation and Capacitation Support Cold calling of LPE (Levy Paying Employers) and NLPE (Non-Levy Paying Employers) to obtain authorised contact information for key stakeholders Stakeholders mobilised to participate in all Operations business processes Annual schedule of stakeholder capacitation sessions communicated and implemented offering quarterly sessions on all Operations business processes Oversee Stakeholder Relations in the Province Support stakeholders in meeting Services SETA requirements in the province Facilitate the education of stakeholders in the Province regarding Services SETA policies on accreditation, grant funding, training, assessment, internal moderation, learning programmes and all other relevant policies Support to conducting of due diligence on the entities applying for Discretionary Grant allocations on behalf of the head office Facilitate partnerships with providers of learning programmes in the province Represent SSETA in meetings and forums, at Provincial level as and when delegated or required Provincial Office Maintenance Provincial Office building maintenance requirements reported Provincial Office facilities including cleaning and sanitation, gardening, safety and security, water, electricity, and vehicles management supported daily Provincial Office ICT equipment and infrastructure maintenance requirements reported Provincial Office assets, travel, stationery, catering, other requisitions and petty cash complied for approval in compliance with Finance requirements Discretionary Grant (DG) Project Monitoring and Support Project induction conducted and reports verified an/or validated and submitted for approval within SOP turnaround times before tranche invoice due dates informing finance of early learner terminations Project monitoring conducted and reports verified an/or validated and submitted for approval within SOP turnaround times before tranche invoice due dates informing finance of early learner terminations Project remediation notices issued post induction and monitoring within SOP turnaround times and followed through to conclusion, specifically learner terminations and compliance matters Project invoicing supported to ensure submission in accordance with tranche payment model Workplace approval and remediation supported Project planning, enrolments and closures supported Identification and escalation of potential project rescue and recovery risks Achievement of Work Plans Execute work plans and drive an evidence collection that is aligned with the operational plan and performance contract in real-time Register, track, monitor and report on new allocations and commenced projects using SharePoint and applicable tools Produce reports against the implementation of work plans Respond to audit findings with complete evidence, on time Implement documented data management practices Comply to policies and procedures in the unit Identify, record and manage issues and risks in real time