About the Position

This is a half-day contract-based position:
Mondays to Fridays, 08:00–13:00, with additional hours required on certain days depending on ministry needs.

The Office Administrator will work under and report to the Office Manager.

🗂️ Key Responsibilities
1. Office Communication

Managing incoming phone calls, emails, and office walk-ins.

Handling internal communication between staff, ministry leaders, and volunteers.

Ensuring smooth, friendly, and professional communication across all platforms.

2. Bookings & Events

Coordinating bookings for church facilities, rooms, equipment, and resources.

Assisting in planning and supporting logistics for church events, services, camps, outreaches, and student-related activities.

Managing registrations, communication, volunteer coordination, and administrative follow-up for events.

3. Financial Administration

Assisting with basic bookkeeping tasks such as capturing expenses, managing invoices, and handling petty cash.

Collecting and processing financial documentation for the congregation.

Collaborating with the Office Manager and Shofar’s financial processes (no specific software required).

4. Administrative Systems

Maintaining filing systems, digital folders, and membership or administrative databases.

Managing office supplies, equipment, and general office organisation.

Developing and improving office systems for efficiency and clarity.

5. Coordination with Shofar’s Support Centre

Submitting reports and required documentation.

Aligning admin practices with national Shofar guidelines.

Upholding administrative standards across all processes.

💼 Employment Details

Position type: Half-day contract-based

Working hours: Mon–Fri, 08:00–13:00

Salary: Market-related (discussed during interview)

Leave and additional contract details: Discussed during the interview process.